What we collect
What you enter. To do its job, Cyclo holds the application information you choose to enter, which may include:
- Profile: your name, college, major, graduation date, home state and the application cycle you're in.
- Academics: courses, grades, credits and terms, and your DAT scores and test dates.
- Experience: shadowing hours, and the names and contact details of dentists you shadowed.
- Letters of recommendation: who is writing them and their status.
- Your personal statement drafts, school list, deadlines, costs and notes.
Account and payment information, once accounts and payments launch: your email address, sign-in details, and a record of your purchase (amount, date, plan and status). Card details go directly to Stripe.
Technical information collected automatically when you visit, such as IP address, browser and device type, and pages requested, mostly in our hosting provider's logs.
Messages you send us, such as support emails.
Where your information is kept
Without an account, everything you enter in the app is saved only in your web browser's storage on your device. It is not sent to us, and we can't see it, recover it or delete it for you. Clearing your browser's site data removes it.
With an account (once accounts launch), your information is stored with our database provider in the United States so you can sign in from any device, and is deleted when you delete your account (see below).
The free demo's sample data is also kept in your browser and resets each day. It never leaves your device.
How we use it
- To run Cyclo for you: save your information, calculate your GPAs, show your deadlines and keep your list.
- To take payments, send receipts, and provide support.
- To send service emails you need (such as sign-in links or receipts) and reminders you turn on.
- To keep Cyclo secure, prevent abuse, and fix problems.
- To understand, in general, which features are used, so we can improve them.
- To follow the law.
What we don't do
- We don't sell your personal information, and we don't share it for advertising.
- We don't share your information with dental schools, ADEA, AADSAS, TMDSAS or the ADA.
- We don't use your grades, scores, personal statement or notes to train AI models.
- We don't look at your personal information except when you ask for help, or when needed for security or the law.
Information about other people
Cyclo lets you note dentists you shadowed and people writing your letters. Only add what you need for your application, and only information they'd expect you to keep (such as a name and work email). We use it only to show it back to you.
Children and teens
Cyclo is for students 16 and older, with a parent's or guardian's agreement if they're under 18. It isn't meant for children under 13, and we don't knowingly collect their information. If you believe a child under 13 has given us information, email us and we'll delete it.
Keeping, exporting and deleting
- Without an account: your information stays in your browser until you clear it. You control it entirely.
- With an account: we keep your information while your account is open. When you delete your account, we delete your information within 30 days, apart from copies in backups, which are overwritten within [number] days, and records we must keep by law (such as payment records for tax).
- You'll be able to download a copy of your information from the app, and you can ask us for one by email.
Security
We use encrypted connections (HTTPS), well-known providers, and access controls so that only you can see your account's information. No system is perfectly secure, so please use a strong password and keep your sign-in details private. If a breach affects your information, we'll tell you as the law requires.
Your choices and rights
Wherever you live, you can ask us to tell you what personal information we hold about you, correct it, delete it, or give you a copy. Email [contact email] from the address on your account and we'll respond within 30 days (or sooner where the law requires). We won't treat you differently for using these rights.
Some U.S. states, including California, give residents specific privacy rights. Cyclo doesn't sell or share personal information for targeted advertising, so there is nothing to opt out of; you can still use any of the rights above.
Cookies and browser storage
Cyclo uses your browser's storage to save your information and settings, and will use a cookie to keep you signed in once accounts launch. We don't use advertising cookies. If we add analytics, we'll list the provider above and choose one that doesn't track you across other sites.
Outside the United States
Cyclo is run from the United States and built for students applying to U.S. dental schools. If you use it from elsewhere, your information is processed in the United States.
Changes to this policy
When this policy changes, we'll post it here with a new date, and tell you in the app or by email before a material change takes effect. See also the Terms of Service.
Contact
Privacy questions or requests: [contact email], or [Business legal name], [mailing address].